Free template
UAE new-hire documents checklist
Everything to collect and issue when you bring a new employee onto a UAE visa. Print it or save it as a PDF. Pair it with our onboarding checklist and labour card guide.
1. Collect from the employee
- Passport copy (valid at least 6 months)
- Passport-size photographs (white background)
- Attested educational certificates (where the role or visa requires them)
- Previous visa cancellation or NOC (for in-country transfers)
- Existing Emirates ID copy (if already resident)
2. Issue during onboarding
- Signed offer letter
- MOHRE-registered employment contract
- Entry permit / work permit
- Medical fitness certificate
- Residence visa stamped
- Emirates ID
- Labour card
- Medical insurance card
3. Payroll setup
- Employee bank account details
- Wages Protection System (WPS) enrolment confirmed
- Salary breakdown recorded (basic salary plus allowances)
General guidance for the UAE mainland private sector, not legal advice. Exact documents vary by emirate, free zone, nationality, and role. Confirm current requirements with MOHRE or your PRO.